Institute Level Committees

Non-Statutory Committees and Their Functions

Disciplinary Committee

Functions & Responsibilities:

To maintain a quiet and serene academic environment on campus.
To keep students from getting into physical errors.
To ensure that all students have ID cards on them when on campus.
Enforce a complete ban on pupils using cell phones while in class.
To keep track of student movement in the college and discourage students from lingering in the hallways during working hours.
To prevent students from leaving college early without first obtaining authorization from the appropriate authorities.
Usage of abuse language, Drugs, Smoking and all related un-lawful activities will be completely restricted on college campuses.
During the college woes, maintain adequate discipline in the college canteen and student waiting room.

Anti-Ragging

Functions & Responsibilities:

To secure almost all areas in the college (i.e. canteen, parking places, different blocks, playgrounds, etc.) and ensure that at least one faculty member is present at a particular time at all locations to avoid ragging.
To take precautions to avoid ragging activities at other locations like bus stops and give instructions to appoint student volunteers and secret informers at various boarding points.
To conduct anti-ragging campaigns in the form of flexes, posters, and boards in college premises and surrounding areas where there is a chance of ragging.
To associate with the Grievances & Redressal Committee and help in anti-ragging activities.
To conduct awareness programs on anti-ragging in the form of meetings and PPTs for senior students, faculty, and non-college personnel.
To conduct meetings whenever required and discuss relevant issues, intimating the Director.

Placement and Career Empowerment Center (PACE)

Functions & Responsibilities:

To assist the Placement Cell in maintaining strong connections with alumni.
To support the Placement Cell in organizing various placement processes, including written tests, group discussions, technical interviews, and HR interviews during campus placement drives.
To organize initiatives that enhance Institute–Industry interaction.
To coordinate soft skills training programs across departments.
To inform students well in advance about upcoming placement drives and selection processes.
To guide students in preparing effectively for placement drives.
To facilitate internships for third- and fourth-year students.
To provide students with information about diverse career opportunities in today’s competitive job market.
To organize career development seminars and workshops.
To invite companies to engage with students and discuss career prospects.
To organize awareness programs on key industry trends and significant areas.
To mobilize resources for students in need of support when applying for jobs.
To organize guest lectures by industry experts focusing on career development.
To provide training in soft skills and personality development, crucial for securing employment and achieving long-term career success.

Internal Quality Assurance Center (IQAC)

Functions & Responsibilities:

Establishment of Quality Benchmarks:

Develop and apply quality benchmarks and parameters for academic and administrative activities to ensure a consistent standard of performance.
Create and implement direct and indirect assessment mechanisms to evaluate benchmarks for various courses, subjects, and program outcomes.
Regularly assess and track the attainment of course outcomes (COs) and program outcomes (POs), ensuring alignment with institutional goals.

Dissemination and Promotion of Quality Parameters:

Disseminate information on quality parameters across all stakeholders, ensuring transparency and understanding of institutional standards.
Promote the development and application of these benchmarks through workshops, seminars, and the formation of quality circles to engage all stakeholders in continuous improvement.

Facilitating a Learner-Centric Environment:

Encourage a learner-centric approach by creating a conducive environment for quality education and fostering faculty development to adopt innovative teaching practices.
Support faculty in adopting the necessary knowledge and technology to enhance participatory teaching and learning processes, including the integration of ICT.

Stakeholder Engagement and Feedback Analysis:

Regularly collect and analyze feedback from students, faculty, staff, and other stakeholders to assess the effectiveness of institutional processes and identify areas for improvement.
Develop metrics and evaluate stakeholder feedback to measure satisfaction and guide improvements in quality standards.

Organizing and Encouraging Professional Development:

Organize a variety of professional development opportunities, including workshops, seminars, conferences, and symposia for both faculty and students.
Encourage active participation of students and faculty in these events, ensuring they gain valuable insights and contribute to the overall quality enhancement process.
Document the impact of these programs, highlighting improvements in skills, knowledge, and institutional processes.

Industry-Institute Interaction and Networking:

Facilitate Industry–Institute Interaction programs that engage students and faculty, promoting real-world exposure and aligning academic efforts with industry needs.
Encourage participation in professional development activities and associations to expand knowledge, skills, and networking opportunities for both students and faculty.

Development of Quality Culture:

Foster a robust quality culture among all stakeholders of the institution, emphasizing continuous learning, innovation, and improvement in academic and administrative practices.
Ensure that institutional quality standards are well communicated and understood by all stakeholders, creating a shared commitment to excellence.

Annual Quality Assurance Reporting:

Prepare and publish the Annual Quality Assurance Report (AQAR), documenting all quality improvement initiatives and their impacts.
Ensure that the AQAR is made available on the institution's website for transparency and to meet accreditation requirements.
Act as the central agency responsible for overseeing and coordinating all quality-related activities within the institution.

Documentation of Quality Improvement Initiatives:

Maintain detailed documentation of all quality-related programs and activities, tracking their outcomes and contributions to institutional growth and improvement.
Regularly evaluate the effectiveness of these initiatives and incorporate findings into future quality enhancement strategies.

Research and Ethics

Functions & Responsibilities:

To organize research workshops for the faculty and students.
To motivate faculty to publish research papers in UGC CARE and other reputed indexed journals.
To encourage faculty to undertake major and minor research projects.
To inspire students to participate in research conventions.
To organize intra-college research or PPT presentation competitions for students.
To guide and motivate students to write research papers.
To organize research activities for the staff and students of the college.
To organize orientation lectures in research for project work students.
To assist the departments in organizing research seminars.
To take up major and minor research projects for the college.
To raise funds for research activities of the college.
To suggest steps for effective use of college resources for extension services.
To conduct activities during the year in the sphere of extension activities and institutional social responsibility.
To promote a strong research climate in the institution.
To maintain records of the activities conducted and submit the same to the IQAC Committee.

ICT and Self E-Learning

Functions & Responsibilities:

Providing exposure on ICT in the present-day context.
Enhancing knowledge of using websites and contacting people through e-mail.
Providing online information about government websites and government schemes.
Promote the use of ICT tools: Encourage faculty to integrate Information and Communication Technology (ICT) tools such as multimedia, virtual classrooms, and simulations in the curriculum to enhance teaching and learning.
Support in e-learning resources: Provide necessary support and infrastructure for developing and implementing e-learning resources, including online tutorials, lecture recordings, and interactive learning modules.
Maintenance of ICT infrastructure: Oversee the maintenance and upgrading of ICT infrastructure, including hardware (computers, projectors, networking equipment) and software (learning management systems, online platforms).
Establish online learning platforms: Develop or manage Learning Management Systems (LMS) or other online platforms for the distribution of course content, assignments, quizzes, and assessments.
Promote Open Educational Resources (OER): Encourage faculty to create and share open educational resources such as video lectures, eBooks, and other materials for easy access by students.
Support self-paced learning: Ensure the availability of online courses or resources that allow students to learn at their own pace, especially for challenging subjects.
Organize workshops and training: Conduct workshops, webinars, and training programs for faculty and staff to enhance their skills in using ICT tools, e-learning platforms, and creating digital content.
Provide guidance on ICT tools: Offer faculty guidance on effectively using ICT tools in online and blended learning environments.
Ensure access to e-learning resources: Ensure students have easy access to all e-learning resources and online courses, regardless of location or time constraints.
Encourage self-directed learning: Foster an environment that motivates students to take ownership of their learning through self-paced courses, online resources, and peer learning platforms.
Provide technical assistance: Offer technical support to students and faculty when using ICT-based tools and platforms, helping troubleshoot any related issues.
Monitor content quality: Ensure the quality of online course content, checking for accuracy, clarity, and alignment with course objectives.
Establish content standards: Develop guidelines and standards for creating digital learning materials, including lectures, assignments, and assessments.
Ensure alignment with accreditation: Ensure the institution’s ICT-based learning methods comply with accreditation standards, quality parameters, and best practices.
Encourage collaborative tools: Promote the use of collaborative tools such as online discussion forums, group projects, and peer review platforms to encourage interactive learning among students.

Innovation & Incubation Center

Functions & Responsibilities:

To encourage student innovators and support them for start-ups.
To highlight innovative projects carried out by faculty members and students of MLRITM.
To conduct various activities related to innovation and entrepreneurship within the institute for entrepreneurial skill development.
Integration of management and engineering programs to develop innovative schemes related to entrepreneurship.
To provide guidance for start-ups during the gestation period.
Organization of periodic workshops, seminars, and interactions in collaboration with established entrepreneurs and professionals.
Development of a network among entrepreneurs and innovators around the locality.
Organization of industry-academia interaction to promote innovations and entrepreneurship.
To encourage students to take up innovative projects and contests.
To promote incubation activities.
To arrange guest lectures and seminars by entrepreneurs.
To establish linkages with financial institutions to support entrepreneurship activities.
To liaise with T-Hub, ISB, and other major organizations for entrepreneurship activities.
To implement the guidelines of MHRD and AICTE in respect of Institute Innovation Council activities.

General Maintenance Committee & Housekeeping Committee

Functions & Responsibilities:

To establish regular maintenance of the buildings and equipment of the institute.
To correspond with the people responsible for maintenance and monitor the quality of work and adherence to schedules.
To monitor general maintenance in the institute on a daily basis.
To oversee annual general maintenance of the institute and related infrastructure.
To plan and monitor major and minor repairs of laboratory equipment and office accessories.
To plan staff assignments for daily and routine maintenance, and ensure their work is monitored daily through supervisors.
Maintain a complaint register in the Admin Hall for all maintenance issues, ensuring complaints are resolved promptly and reviewed daily.

Time Table Committee

Functions & Responsibilities:

To prepare the timetable in accordance with the academic calendar for all departments.
Maintain the stream-wise Master/Class timetable in a common template.
Prepare the timetable plan ahead of every semester in consultation with departments.
Schedule arrangement of classrooms, laboratories, and seminar halls based on availability.
Ensure better utilization of time and resources.
Provide a balanced workload for faculty to improve performance.
Prepare the class timetable at the beginning of each semester with active involvement of departmental committee members.
Ensure that conflicts in the timetable are avoided.
Provide information regarding timetables and venues.
Coordinate the timetables and make them available before the commencement of each semester.
Ensure that timetables are displayed on departmental notice boards before each semester.
Review and manage timetables and address any conflicts or clashes.
Prepare class and laboratory timetables at the beginning of every semester.
Prepare faculty timetables and workload distribution.
Maintain a timetable committee file.
Post class and lab timetables on respective classroom boards.
Ensure individual faculty timetables are distributed before the semester begins.
Work collaboratively with other members to meet timetable requirements.
Ensure clashes and conflicts in staff timetables are avoided and resolved.

Transport Committee

Functions & Responsibilities:

Set the time of starting of the buses from the originating points to ensure timely arrival at college and compliance by drivers.
Supervise daily bus operations and issue necessary instructions to bus in-charges.
Coordinate various bus routes regularly with the help of bus in-charges.
Handle transport-related complaints from students, parents, staff, and drivers and resolve issues.
Review and arrange all transportation paperwork, including driver logs, trip reports, and invoices.
Support management in supervising transportation personnel.
Ensure compliance with all security and operational procedures.
Recommend additional transport facilities to management as needed.
Review the operation of vehicles across all routes.
Oversee maintenance of transport vehicles and manage tasks related to the RTO office.
Display the list of students and faculty for each route.
Stay connected with drivers and bus in-charges during journeys; assist in troubleshooting and arrange relief vehicles when needed.
Scrutinize and process diesel/petrol bills, vehicle repair, and maintenance bills.
Ensure each bus has a designated “Bus-in-charge” responsible for student discipline and conduct during travel.
Monitor discipline among students inside the buses through bus in-charges.
Arrange transport for students and staff for educational tours and sports competitions.
Maintain records of study visits and educational trips conducted.
Regulate drivers and manage assignments across different bus routes.

Purchase Committee

Functions & Responsibilities:

The Purchase Committee is responsible for institutional purchases and procurements — both long-term and day-to-day — to ensure smooth functioning of all branches like B.Tech, M.Tech, and MBA.

To ensure purchase procedures are followed for all procurements.
Scrutinize requirements received by the Principal from various departments and call for quotations or negotiations.
Collect at least three quotations and prepare a comparative statement.
Ensure transparency, accountability, and fairness in the procurement process.
Recommend suitable vendors for procurement.
Request technical input from relevant staff as required.
Scrutinize indents from departments, labs, committees, and other sections.
Supervise the process of identifying suppliers, inviting quotations, preparing comparative statements, placing orders, and settling bills as per rules.
Fix responsibility for erroneous payments or orders and issue warnings to improper suppliers.
Suggest measures for safety, development, and maintenance of old infrastructure and buildings.
Ensure optimal use of college resources and oversee repair of defective gadgets.
Suggest measures to dispose of outdated and unusable items.

Internal Complaint Committee (ICC)

Functions & Responsibilities:

Handle cases and complaints of sexual harassment or any type of harassment of female students and staff.
Process individual complaints and take appropriate action as per college norms.
Assist in taking preventive steps against gender discrimination and sexual harassment.
Organize programs to educate staff and students on gender sensitization.
Provide counseling services and a 24/7 helpline.
Use CCTV surveillance to prevent and correct instances of harassment.
Strengthen physical and psychological readiness of women to handle critical situations.
Educate all stakeholders on women’s rights and relevant legal provisions for safety and security.

Library Committee

Functions & Responsibilities:

Assist the librarian in formulating library policy.
Oversee maintenance of reading materials and infrastructure.
Encourage reading habits among staff and students.
Recommend withdrawal and weeding out of outdated material.
Prepare and circulate meeting agendas and minutes.
Identify and shortlist vendors.
Ensure the library maintains a relevant and up-to-date collection.
Allocate budgets for library resources.
Recommend purchases to cultivate reading habits through various activities.
Decide on all matters related to library operations.

Public Relations / Press Media / Publication Committee

Functions & Responsibilities:

Foster community relations with external stakeholders through media activities.
Disseminate institute news via newsletters, print media, and online platforms.
Manage internal communication by reporting events and achievements.
Gather information from faculty and students for press coverage.
Invite press and media for institutional events.
Advertise institute information through various media channels.
Prepare position papers on issues of institutional importance.
Handle publicity and issue news to external audiences.
Establish and maintain media contacts.

Hostel Committee

Functions & Responsibilities:

Collaborate with the warden to manage all hostel activities and ensure smooth functioning.
Oversee the general welfare of students and hostel life.
Hold monthly meetings to address hostel affairs and maintain minutes.
Serve as liaison between warden and students.
Monitor sanitation and mess conditions in hostels.
Regularly visit student rooms and ensure adherence to hostel rules.
Monitor health, hygiene, recreation, and discipline among residents.
Maintain attendance and leave registers.
Encourage indoor and outdoor sports and welfare activities.
Report cases of misbehavior or sickness promptly.

Alumni Association

Functions & Responsibilities:

Promote interaction between alumni and current students.
Engage alumni in activities contributing to the development of the college.
Arrange and collect funds for institutional development.
Encourage alumni participation in institute progress and social impact.
Leverage online platforms to connect alumni.
Facilitate networking among alumni for information exchange.
Seek alumni feedback for student career improvement.
Strengthen the emotional bond between students, alumni, and faculty.
Assist in student placements and internships.
Recognize alumni contributions to education and society.
Propose and execute projects like seminars, infrastructure, or technical programs.
Institute awards for meritorious students and notable alumni.

Industry-Institute Interaction Cell (IIIC)

Functions & Responsibilities:

Align students’ ambitions with industrial culture and expectations.
Organize seminars, lectures, and corporate meetings related to industry.
Invite industry experts and alumni for knowledge-sharing sessions.
Facilitate career guidance and networking through partnerships.
Encourage industry participation in curriculum design.
Organize industrial visits for faculty and students.
Promote faculty consultancy and collaborative research with industry.
Enable projects, internships, and training programs with industries.
Sign MoUs with industries and academic institutions for collaboration.
Organize joint workshops and conferences on emerging technologies.

SC/ST/OBC-Cell Committee / Equal Opportunity Cell

Functions & Responsibilities:

Ensure a safe and inclusive environment for all students.
Provide counseling support for emotional or social issues.
Establish mechanisms to address grievances of SC/ST/OBC students.
Ensure constitutional protection and reservation rights are upheld.
Provide special opportunities and coaching for career growth and competitive exams.

Canteen Committee

Functions & Responsibilities:

Create awareness about hygiene in and around the canteen.
Monitor canteen operations and ensure proper maintenance.
Ensure the canteen provides wholesome food at reasonable prices.
Maintain quality control and address grievances related to food or hygiene.

Games & Sports Committee

Functions & Responsibilities:

Develop and maintain sports infrastructure and facilities.
Procure necessary sports and fitness equipment.
Prepare and monitor sports teams for inter-college, university, state, and national tournaments.
Promote awareness of physical fitness and sports participation.
Organize intra- and inter-college competitions and encourage student participation.
Maintain records of participation and achievements in sports events.
Submit annual reports on sports activities and budget utilization.

COMPUTER CENTRE & NETWORK MAINTENANCE AND SURVEILLANCE

Functions and Responsibilities:

Online examination work and backlog during each semester.
Preparation of computer labs by formatting each computer, installation of desired software & IP address assigning.
Design, configure, and test computer hardware, networking software and operating system software. Recommend changes to improve systems and network configurations, and determine hardware or software requirements related to such changes.
Keeping the records of all computers and printers in the college.
Plan, coordinate, and implement computer security measures in order to protect data, software, and hardware.
Wi-Fi support in college & hostels including configuring access points, token generation, token distribution, log reports inspection and troubleshooting network issues.
Projectors, UPS and CCTV management and technical support for repair and maintenance.
Provide support for computer labs regarding UPS systems and batteries, in coordination with the electrical maintenance department.
Maintenance & support of CCTV cameras and keeping backups of recorded videos.
Maintain and administer computer networks and related computing environments, including all hardware and software configurations.

SOLAR & ELECTRICAL MAINTENANCE

Functions and Responsibilities:

To provide uninterrupted electrical power supply.
Installation, testing, commissioning, operation and maintenance of electrical lines, cables, panels, capacitor units, and equipment.
Board electricity bill and energy meter inspection and reporting.
Internal electrification work of all blocks based on necessity.
Regular monitoring and synchronization of Solar Power with college supply.
Inspection of Solar Panels and taking corrective measures.
Operation & maintenance of distribution transformers, solar equipment, and Diesel Generator sets.
Energy saving & energy audit management work.
Electrical safety & inspection work in the campus.

NSS COMMITTEE

Functions and Responsibilities:

Develop among students a sense of social and civic responsibility.
Develop capacity to meet emergencies and natural disasters.
Identify community needs and involve students in problem solving.
Motivate students to understand the values and philosophy of NSS.
Help students plan, implement, and evaluate NSS activities and provide proper guidance.
Act as organizer, educator, coordinator, supervisor, and administrator to improve NSS programme quality.
PO must undergo orientation course within one year of selection.
Coordinate NSS activities as per student capability and community needs.
Utilize internal and external resources to ensure success of NSS programmes.

RTI COMMITTEE

Functions and Responsibilities:

Bring transparency and accountability in the administration and functioning of the institution.
Provide information about the institution, faculty, and students to all stakeholders.
Maintain a Right to Information Cell to offer shareable institutional data.

EXAMINATION COMMITTEE

Functions and Responsibilities:

Finalize and notify internal examination schedules as per academic calendar.
Ensure necessary arrangements and vigilance for internal and external examinations.
Implement evaluation procedures approved by the affiliated university.
Submit data to the University and ensure timely declaration of results.
Decide malpractice cases as per regulations.
Conduct end semester examinations and publish results on the college website.
Distribute mark sheets and degree certificates to students.
Maintain examination-related records.

FACULTY GRIEVANCE CELL

Functions and Responsibilities:

Ensure equal and fair treatment for all stakeholders.
Resolve issues raised by stakeholders courteously and within timelines.
Develop frameworks for prompt and fair grievance resolution.
Provide easy accessibility for grievance redressal.

EDC COMMITTEE

Functions and Responsibilities:

Conduct awareness and motivational programs on entrepreneurship.
Organize workshops and training on business plan development, financing, and management.
Provide mentorship and guidance for student startups.
Facilitate resources and networking opportunities for entrepreneurs.
Collaborate with incubators and accelerators for funding and mentorship.
Organize entrepreneurship competitions and facilitate internships with startups.

ACADEMIC RESEARCH AND PROJECT COMMITTEE

Functions and Responsibilities:

Enhance research ecosystem and visibility of the college.
Encourage faculty to apply for funded projects.
Promote MoUs with industries and R&D organizations for collaboration.
Facilitate IP activities, patent filing, and data protection awareness.
Conduct workshops, guest lectures, and research awareness programs.

WEBSITE COMMITTEE

Functions and Responsibilities:

Create, maintain, and update the MLRITM website.
Ensure timely display of achievements and updates.
Keep program and course outcomes updated and accurate.
Present strategic website initiatives for review and implementation.

STUDENT GRIEVANCE & REDRESSAL COMMITTEE

Functions and Responsibilities:

Follow UGC (Redress of Grievance of Students) Regulations 2019.
Promptly address written student grievances.
Review cases and maintain reports of resolved and pending grievances.
Facilitate co-curricular engagement and motivation through awards.
Guide students in placements and career advancement.

POST GRADUATE STUDIES CENTER

Functions and Responsibilities:

Develop policies for postgraduate programs.
Suggest new PG programs aligned with industry trends.
Review curriculum periodically for quality improvement.
Ensure research integrity, publication, and regulatory compliance.
Promote seminars, workshops, and interdisciplinary learning.

ARTS AND CULTURAL COMMITTEE

Functions and Responsibilities:

Encourage student participation in cultural and artistic events.
Organize inter-collegiate and national cultural programs.
Plan and execute events as per institutional academic calendar.
Ensure fair selection and documentation of student activities.
Promote inclusivity, discipline, and cultural respect.

ERP (E-GOVERNANCE) COMMITTEE

Functions and Responsibilities:

Implement ERP, LMS, and digital workflows for academics and administration.
Ensure data privacy, automation, and system integration.
Promote digital payments and paperless processes.
Provide ERP training and support to faculty and students.

INTERNATIONAL AFFAIRS COMMITTEE

Functions and Responsibilities:

Establish collaborations with global universities and industries.
Facilitate international exchange programs and joint research.
Organize global conferences and seminars.
Explore international funding opportunities and ensure compliance.

SOFTWARE DEVELOPMENT COMMITTEE

Functions and Responsibilities:

Plan, design, and develop in-house software solutions.
Maintain and upgrade institutional applications.
Automate administrative and academic processes.
Collaborate with departments to meet software requirements.
Promote innovation using AI, ML, IoT, and cloud technologies.
Ensure compliance with data privacy and institutional policies.